CHIEF FINANCIAL OFFICER

Last Updated: 12/26/2019 5:54 PM

CLASS TITLE: CHIEF FINANCIAL OFFICER

REPORTS TO: Superintendent

EXEMPT STATUS: Exempt

APPROVED: October 13, 2016- Order #2016-1881

 

BASIC FUNCTION:

Administers the accounting, payroll, and tax collection, functions of the school district in such a way as to ensure compliance with appropriate laws, regulations, and rules as adopted by the Board, the state, or other governmental agency.

 

REPRESENTATIVE DUTIES:

  • Directs the records and control of receipts and expenditures under the limitations set forth in the Board’s approved budget and according to rules set forth by funding sources.
  • Directs the preparation of periodic financial reports, claims for reimbursement, and the publication of reports as required by law or regulation.
  • Directs the accounting and record keeping in the Payroll Department.
  • Directs the collection of such taxes as approved by the Board.
  • Directs the issuance retirement of bonded indebtedness as approved by the Board.
  • Prepares the budget.
  • Disseminates procedures for school activity fund accounting.
  • Supervises records and reporting of Trust Funds.  Establishes and maintains a division training program to improve employee performance. 
  • Ensures that tax rates are established per Kentucky Department of Education requirements.
  • Presents annual tax levy to Board, interprets and assures compliance with tax statues.
  • Analyzes and reviews financial management reports and data; researches management problems and develops solutions.
  • Works to prepare reports and analysis in support of budgeting, bond issuances, project management, and other areas to ensure sound business and financial practices.
  • Responsible for MUNIS system security function and serves as system custodian and monitors compliance with district security objectives.
  • Works to maintain effective district community relations, and interprets the financial concerns of the district to the community. 
  • Supervises the collection, safe keeping and distribution of all Funds.
  • Supervises storage and distribution of department supplies and equipment.
  • Arranges for the internal auditing of all central office and school accounts.
  • Recommends new accounting methods, as desirable and necessary.
  • Coordinates staff development allocations for school staff.
  • Oversees school-based management budget development.
  • Coordinates staffing formulas. 
  • Adheres to professional Codes of Ethics adopted by the Kentucky Education Professional Standards Board.
  • Maintains regular attendance.
  • Performs other duties as assigned

 

KNOWLEDGE OF:

  • Practices, policies and procedures relating to sound financial management, including, but not limited to: budget preparation and control, generally accepted budgeting, accounting and auditing, principles, standards and procedures.
  • Oral and written communication skills. 
  • Research methods and report writing techniques. 
  • Laws, rules and regulations related to financial management.
  • Computer applications and MUNIS.
  • Interpersonal skills using tact, patience and courtesy. 
  • Personnel requirements of the District.

ABILITY TO:

  • Plan, organize, coordinate and control a large group of functional units with management and professional-level subordinates involving highly complex activities. 
  • Prepare, communicate and deliver presentations both orally and in writing.
  • Coordinate and monitor the financial system of the District.
  • Interpret and explain financial reports, statutory and regulatory requirements, and all Board financial policies.
  • Perform professional and technical budgetary, statistical and accounting functions.
  • Maintain current knowledge of technological advances in the field.
  • Use financial computers programs efficiently.  Prioritize and schedule work. 
  • Train, supervise, and evaluate personnel. 
  • To motivate and work cooperatively with diverse populations 
  • Use time efficiently 
  • Ability to plan effectively

 

PHYSICAL DEMANDS

  • Work is performed while standing, sitting and/or walking
  • Requires the ability to communicate effectively using speech, vision and hearing
  • Requires the use of hands for simple grasping and fine manipulations
  • Requires bending, squatting, crawling, climbing, reaching
  • Requires the ability to lift, carry, push or pull light weights

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

 

 

EDUCATION AND EXPERIENCE: 

  • A Certified Public Accountant certification or Masters in Business Administration and five years professional experience in a business office setting with at least three years experience in a supervisory capacity is preferred but not required.

LICENSES AND OTHER REQUIREMENTS:

  • Forty-two (42) hours of continuing education classes every two years that have been approved by the Kentucky Department of Education. 
  • Insurability by the District’s carrier